A modern management hub for your tennis school
TenniSphere is a comprehensive solution for tennis clubs and tennis academies that provides support in two key areas of operation: infrastructure rental management and tennis training coordination.
Key functionalities
Booking module
Court and additional services booking management
Handling one-time and recurring bookings, integration with additional services (e.g. lighting, equipment), dynamic pricing and discounts.
Court and additional services booking management
Online payment handling, flexible billing models (in advance, in arrears, hybrid), individual discounts, customer account balance.
Training module
Managing training sessions and training groups
Creating groups based on age, skill level, and preferences, assigning coaches, integrating schedules with the system calendar.
Attendance and make-up session management
Reporting absences, automatic release of spots and notification of other players, booking make-up sessions.
Coaching staff and work schedule management
Coaches’ availability preferences, working hours records, automatic assignment of sessions, insight into settlements.
Mobile and web application
Access to schedules, bookings, payments, and notifications via the app (iOS, Android), easier communication, and flexible management from anywhere.
Features of the reservation system (irastructure rental)
Court reservations
The system allows for both one-time and recurring reservations of courts and training sessions. School owners can manage the schedule from various perspectives: court availability or group timetables. This flexibility simplifies the organization of lessons, tournaments, and other events.
Online payments in the system
Users can make payments using convenient and secure methods such as credit/debit cards, online bank transfers, or mobile payment systems. Clients can pay for one-time court reservations or use recurring payment options, for example, for regular court use on specific days of the week during the season. Additionally, the system supports various payment models for training sessions, such as monthly subscriptions for group classes or individual lessons. This allows tennis school and facility owners to tailor billing methods to client preferences, providing full flexibility and convenience.
Rental management
The system enables flexible management of pricing and discounts, allowing facility owners to set different rates based on the day of the week, time of day, and special offers—such as discounts for regular clients or seasonal promotions. Additionally, the system supports both one-time and recurring reservations. Clients can book courts for single sessions or set up regular, repeating bookings (e.g., weekly), making it easy to plan and manage court usage.
The system adapts to the individual needs of the facility owner, supporting revenue optimization and better resource management. Users can rent additional services defined in the system, such as lighting or equipment. Separate pricing can be set for these services. Clients have the option to rent, for example, tennis balls (e.g., three balls or a full basket) and tennis rackets. The costs of renting such additional services can be added to the court rental fee.
“TenniSphere is the best software for managing a tennis academy”
It is a system that simplifies daily operations, eliminates chaos, and allows you to focus on what matters most — training children and players, and developing a passion for tennis.
I highly recommend it,
Magdalena Grzybowska
Reservation system features (training process)
Training group management
One of the key components of the system is the organization of training groups, which takes into account various criteria to help create groups that are uniform in terms of skill level—an essential factor for the effectiveness of the training process.
For children – group organization is based on two main criteria: age and skill level. It’s important for children to train in groups that match their abilities and provide an environment that supports their development.
For adults – in this case, the primary criterion is skill level rather than age. Adult participants are grouped according to their level of advancement, enabling more effective and targeted training.
Individual sessions with a coach – the system allows for court reservations with a coach for individual (or one-on-one) training sessions. Players can book personalized training tailored to their skill level and time preferences.
The system also offers the option for manual participant assignment by the school owner or coach. This makes it possible to consider special needs, such as participant preferences, specific health requirements, or the need for a personalized training approach.
Flexible class scheduling management
The system allows administrators to comprehensively manage class schedules and organize training groups. Administrators can create groups, assign coaches and courts to them, while taking into account coach availability constraints. The system automatically checks for scheduling conflicts to prevent overlapping bookings, eliminating planning errors and making it easy to quickly create a clear and efficient training schedule.
Additionally, the system supports billing processes and the management of unforeseen situations, such as class cancellations. If a participant cancels or reports an absence, the system automatically frees up the spot and notifies other interested users, who then have the opportunity to book the available time slot.
Integration with the system calendar simplifies booking synchronization and enables convenient management of the training schedule, including non-tennis activities. If a participant changes their preferences, the school owner or coach can easily update the schedule, ensuring continuity of the training process and flexibility in organization. Participants can choose the days and times they wish to train—for example, a child may attend one group on Tuesdays and another on Thursdays, depending on the parents’ preferences.
Coach billing and lesson planning
The system supports various coach compensation models:
- Hourly payment for conducted sessions – coaches are compensated based on the number of hours worked during training sessions.
- Salaried compensation – for full-time coaches, the system allows for assigning and tracking working hours.
Additionally, the system supports coach work organization by offering features that simplify lesson planning. Coaches can set their availability preferences—for example, indicating they are available on Tuesdays and Thursdays from 3:00 PM to 8:00 PM. Based on this input, the system schedules sessions only within the specified time slots, helping to organize coaches’ workloads more efficiently.
Facility rental management for training sessions
From the perspective of a tennis school owner, the most challenging management model is one where the school does not own its own infrastructure. In such cases, it is necessary to coordinate billing with multiple external providers from whom the school or club rents courts. This involves setting rental rates and accurately calculating usage costs. At the same time, the owner must manage billing with clients who pay for the training sessions, as well as with the coaches conducting those sessions.
The school owner manages not only clients and coaches but also the rented courts. This requires coordination between:
- facility owners from whom the courts are rented,
- clients who attend sessions at specific locations,
- coaches who conduct sessions on the rented courts.
The system supports these processes by enabling automatic scheduling of sessions, assigning locations, and generating billing for all parties involved.
Check out TenniSphere in action!
Fill out the form and try the demo to see how TenniSphere can streamline your tennis academy!