For coaches

Benefits for coaches

The mobile app supports coaches in organizing their daily work and managing training sessions.

Coach preferences and availability

A coach can set their availability preferences by specifying the days and hours they wish to conduct sessions. Based on this information, the school owner assigns appropriate groups and time slots, ensuring optimal use of the coach’s working hours.

Attendance tracking

The system requires coaches to record participant attendance during sessions, which is essential for managing makeup classes. This enables efficient handling of freed-up spots, allowing other participants to use them. Additionally, the system automatically notifies parents about their child’s absence and informs them of available times to make up the missed session.

Notifications and handling of exceptional situations

In emergency situations, such as sudden illness or an accident, a coach can notify the school owner of their absence directly through the mobile app. The owner can then quickly arrange for a substitute or cancel the session, enabling efficient management of critical situations.

Schedule access and calendar integration

The coach has full access to their training schedule, which is integrated with the system calendar. Through the mobile and web applications, they can continuously monitor and manage their session timetable in real time.

Progress tracking and player skill assessment

The coach can assess the skill level of players, which is especially important in long-term training programs. The initial level, provided by the user during registration, can be verified by the coach based on observations during sessions. This verification enables the reorganization of groups—for example, in the summer cycle following winter sessions, when players have made progress. The coach tracks participants’ development, allowing for better alignment of the training program to their needs.

Billing and payments

The coach has access to their payment records, allowing them to see how much compensation they are entitled to for the sessions conducted. The system automatically calculates the amount based on the number of hours worked, the type of sessions, and any applicable bonuses.

Tennis school billing with coaches

Transparent billing, full control over working hours, and automatic salary calculation for every class.

The system automatically tracks coaches’ working hours based on completed classes.
The coach is assigned to specific training sessions, and their duration is added to the coach’s summary.
The school can analyze the number of hours worked in different views: daily, weekly, monthly, or yearly.
The hour summary is visible to both the school and the coach, making billing easier to control.
Individual rates can be set for coaches who are paid hourly.
Each coach can have one or multiple pricing options, for example:
- basic rate,
- weekend rate,
- rate for specialist classes,
- rate for working with advanced-level players.
When creating a class, the school selects the coach and the appropriate pricing option.
The system automatically calculates the amount due based on the number of hours and the assigned rate.
Each training session can be billed according to a different pricing option, and the app automatically adds up the amounts.
For coaches employed on a fixed salary, the system can be used only to track working time, without automatically calculating pay.

“TenniSphere is the best software for managing a tennis academy”

It is a system that simplifies daily operations, eliminates chaos, and allows you to focus on what matters most — training children and players, and developing a passion for tennis.

I highly recommend it,
Magdalena Grzybowska

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